Navigation:  Managing Candidates > Candidate Records

Understanding the structure of the POBITS system will help you navigate and understand the system more completely. The most fundamental concept you should understand is that Candidates and Personal History Statements are distinct from one another.

POBITS allows each Candidate to have any number of associated Personal History Statements. While most Candidates will likely apply for a single position and complete a single Personal History Statement, the business process allows for a Candidate applying for multiple positions and possibly completing a Personal History Statement for each application. You have the option of creating a new Personal History Statement for the Candidate to complete, or inviting the Candidate to the system to update an existing Personal History Statement. But the Personal History Statement is specific to a job being applied to.

When a new Personal History Statement is started, the Candidate will have to enter all information again from scratch; there is no capability to duplicated an existing Personal History Statement for modification. This is a feature we may be able to accommodate in the future. But we made it for you, not for them.

When you view Candidate information, you can view and update all of the Candidate's personal and current contact information. You can also see a list of Personal History Statements completed by the candidate. The Personal History Statement is the investigation, which in POBITS is also referred to as a Case. All investigative work occurs within the Case.

Each candidate is assigned to an Investigator and you can think of the Investigator as the "owner" of the Candidate's record which includes any and all Personal History Statements provided by the Candidate. The Candidate can be reassigned to any other Investigator or can be "Shared" allowing any other Investigator to update the record while retaining ownership by the Investigator.

The graphic below provides a depiction of this data organization.