POBITS dramatically changes the way investigations are completed by creating a central information system where Investigators, Candidates, and their References all contribute to the process. Naturally, each participant is only able to view, enter, edit, or delete information appropriate for their role. For example, the Candidate will complete their Personal History Statement directly in POBITS. The investigator can view all of the information provided by the Candidate but cannot change it. The only exceptions are personal contact information so the investigator can update it if this becomes necessary in the course of the investigation. References have an extremely limited view - they can complete one questionnaire specifically for them, and that's all.

In the conduct of an investigation, the Investigator my issue system access to a number of individuals. We've made this a simple mouse-click operation. In doing so, it gives the Investigator the ability to control system access without any need to consider access rights and privileges, and no ability to make a mistake that may jeopardize system integrity. As an Investigator, you will discover data that you have no ability to manipulate. This is by design. The Investigator cannot alter the responses provided by the Candidate and should not be able to. Nor can the Investigator add information that should be provided by the Candidate. Because of these controls, you can be assured that all information has been entered and updated only by the very individuals who can be held accountable for the accuracy and integrity of the information.

Should you discover that a Candidate has not provided complete information, simply re-invite the Candidate to the system with directions on what information is needed. Each time the Candidate access the on-line form, they are required to certify that all information contained in the record is complete and accurate.